The Children's Garden School

Privacy Policy & Data Protection

Effective Date: 16 September 2025 | Last Updated: 16 September 2025

Our Commitment to Privacy

At The Children's Garden School, we value and respect the privacy of our students, parents, staff, and visitors. This Privacy Policy explains how we collect, use, store, and protect personal information through our School Management System.

1. Information We Collect

We may collect the following categories of information:

Student Information

Name, age, gender, date of birth, admission number, class, academic records, health information (if provided), and attendance data.

Parent/Guardian Information

Name, contact details, address, relationship to student, and emergency contact information.

Staff Information

Name, contact details, employment records, qualifications, payroll details, and attendance.

System Usage Data

Login details, IP address, and usage activity when using the School Management System.

2. How We Use Information

The collected information is used for:

  • Managing student admissions, attendance, and academic progress
  • Communicating with parents/guardians regarding student performance and school activities
  • Managing staff records, payroll, and scheduling
  • Ensuring campus safety and compliance with school policies
  • Improving the efficiency and functionality of the System

3. Information Sharing

We do not sell or rent personal data. We may share information only with:

Authorized Staff
Teachers and administrators who require access for academic and administrative purposes.
Service Providers
Vendors who support our IT infrastructure, under strict confidentiality agreements.
Legal Authorities
When required by law or to protect the safety and rights of our community.

4. Data Security

We implement appropriate administrative, technical, and physical safeguards to protect personal data from unauthorized access, alteration, disclosure, or destruction.

5. Data Retention

We retain personal data only as long as necessary for school operations, legal compliance, and record-keeping. Data no longer required will be securely deleted.

6. Your Rights

Parents, guardians, and staff may:

  • Access and review their personal information
  • Request corrections to inaccurate or outdated information
  • Request deletion of data, subject to legal and academic requirements

7. Children's Privacy

We take special care to protect the privacy of children. Student information is collected strictly for educational and administrative purposes and is not shared with unauthorized third parties.

8. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Updates will be posted on the school's official communication channels.

9. Contact Us

If you have questions or concerns about this Privacy Policy, please contact:

The Children's Garden School
044 2847 3989
Address:
2 & 4 (Old 11 & 12), 7th Lane,
Dr Radha Krishnan Salai, Mylapore,
Chennai, Tamil Nadu 600004